![]() |
Creating Booklet Forms |
The information in this document applies to:
WordPerfect® 5.1 for DOS
Problem
Solutions: Creating Booklet Forms The following sections of this document are instructions to create booklet forms using WordPerfect 5.1 for DOS: 1. Creating a Labels Paper Size 2. Typing the Booklet 3. Paginating the Booklet 4. Creating a Booklet Macro 1. Creating a Labels Paper Size The two examples here will deal only with the paper size created with an 8.5" x 11" sheet of paper. Perform the steps for either option and then proceed to the Typing the Booklet section. a. Booklet Page Size 5.5" x 8.5" 1. Create a paper size by pressing Format (Shift-F8), Page (2), Paper Size (7), Add/Create (2). 2. Select Other (9) and name it Booklet, Pamphlet, etc., and press Enter. 3. Select Paper Size (1), Standard Landscape (2). 4. Confirm Font Type (3) as Landscape. 5. Select Labels (8, Y). 6. Select Label Size (1). Enter Width 5.5" and Height 8.5". 7. Select Number of Labels (2). Enter Columns 2 and Rows 1. 8. Top Left Corner (3) and Distance Between Labels (4) settings should all be 0". 9. Select Label Margins (5). Enter desired margins for Left, Right, Top, and Bottom settings. 10. Exit to the Format: Paper Size/Type screen (F7, F7). 11. Choose Select (1) and press F7. b. Booklet Page Size 4.25" x 11" 1. Create a paper size by pressing Format (Shift-F8), Page (2), Paper Size (7), Add/Create (2). 2. Select Other (9) and name it Booklet, Pamphlet, etc., and press Enter. 3. Confirm Paper Size (1) as 8.5" x 11". 4. Confirm Font Type (3) as Portrait. 5. Select Labels (8, Y). 6. Select Label Size (1). Enter Width 4.25" and Height 11". 7. Select Number of Labels (2). Enter Columns 2 and Rows 1. 8. Top Left Corner (3) and Distance Between Labels (4) settings should all be 0". 9. Select Label Margins (5). Enter desired margins for Left, Right, Top, and Bottom settings. 10. Exit to the Format: Paper Size/Type screen (F7, F7). 11. Choose Select (1) and press F7. Labels are used to do booklets so that each "label" or page can moved and page numbered. Although it prints side by side with another label, it is an independent page. Below is the actual Format: Labels screen in WordPerfect 5.1 and how it should be set up correctly for both booklet sizes: 5.5" x 8.5" Format: Labels 1 - Label Size Width 5.5" Height 8.5" 2 - Number of Labels Columns 2 Rows 1 3 - Top Left Corner Top 0" Left 0" 4 - Distance Between Labels Column 0" Row 0" 5 - Label Margins* Left .3" Right .3" Top .3" Bottom .3" *Select document margins in this screen. 4.25" x 11" Format: Labels 1 - Label Size Width 5.5" Height 8.5" 2 - Number of Labels Columns 2 Rows 1 3 - Top Left Corner Top 0" Left 0" 4 - Distance Between Labels Column 0" Row 0" 5 - Label Margins* Left .3" Right .3" Top .3" Bottom .3" *Select document margins in this screen. 2. Typing The Booklet a. After you select the Labels paper size as the first code at the top of the document, begin typing the entire booklet, letting it Soft Page Break [SPg] naturally. b. When the typing is complete, go to the top of the document and insert a Page Numbering code if you wish to use it. This is important! If you do not insert the Page Numbering code now, when you are in the final pagination process, the page number being added may insert additional Soft Page Break codes, changing your carefully inserted Hard Page Breaks [HPg]. Also, be sure that the Initial Base Font in Format (Shift-F8) Document (3), Initial Base Font (3) is the font you want for the page numbers. c. Insert Hard Page Breaks (Ctrl-Enter) between each page, replacing the Soft Page Breaks. You may end a page before the Soft Page Break occurs if you prefer. Putting Hard Page Breaks in is a MUST! 3. Paginating the Booklet Pagination of the document is an important part of the process of making a booklet. It must be determined which pages or "labels" to print next to each other for the complete booklet to print correctly. Here is an example of a 12-page document in the correct order needed to print side by side, back and front, and be correct when folded. Pages: 12 and 1, 2 and 11, 10 and 3, 4 and 9, 8 and 5, 6 and 7 Note: All even pages are first, and all odd pages are second. When the booklet is finished, pages 12 and 1 will be printed on the same sheet of paper as 2 and 11, then the next sheet of paper will have 10 and 3 on one side, 4 and 9 on the other, and the last sheet will have 8 and 5, other side 6 and 7. a. Count the number of pages in the booklet. The total number of pages must be an even number divisible by 4 since each sheet of paper can actually fit 4 pages. b. Divide the total number of pages by 4 to know how many single sheets of paper it will take to print the finished booklet (assuming that printing will occur on both sides of the paper, whether the paper will be fed into the printer twice, be run on a printer that duplexes, or fed into a regular copy machine or one that duplexes.) c. With this many sheets of "scrap paper", take them and fold them in half (the way you will fold your booklet.) d. Place the "scrap paper booklet" before you on the desk with the cover face up. At the bottom of the page write a 1, turn the page, put a 2 on the backside, on the other side put a 3. Keep turning the pages and numbering them consecutively. In the example we are following, the last page will be 12. You will see when you unfold the "scrap paper booklet" which pages print side-by-side and also what pages should be on the front and back of each paper when put in copier or run back through the printer. Save this "scrap paper booklet" because it has the information you need when it comes time to paginate and print. e. For a single page "program", such as a church or musical program, it would be pages 4 and 1, and 2 and 3. 4. Creating a Booklet Macro {DISPLAY OFF} {Switch}{Format}2646{Exit}{Switch} {LABEL}top~ {Home}{Home}{Up} {TEXT}1~Page Number? ~{Goto}{VARIABLE}1~ {Enter}{Block}{PageDown}{Left} {Move}12{Switch}{Enter} {Format}261{VARIABLE}1~{Enter}{Exit} {Home}{Home}{Down}{HPg}{Switch} {Go}top~ Creating the Macro To create the BOOKLET.WPM macro, press Home, Macro Define (Ctrl-F10), type Booklet, and press Enter. Type the macro description Blocks and copies text for booklet and press Enter. With the cursor in the Macro Edit window, press Right Arrow to move the cursor off the {DISPLAY OFF} command, press Enter to move the cursor down to the second line and add the commands listed above. Running the Macro Before running this macro you need to have your completed document on Document 1 screen. Then Switch (Shift-F3) to Document 2 screen and select your Labels Paper Size/Type "Booklet". Switch (Shift-F3) back to Document 1 and run the macro. The macro will prompt you for the page number, type in the first page number which will be 12, or the last page in the document, and press Enter. It will continue to prompt you for page numbers. Put them in the order you determined earlier with the "scrap paper booklet." When you are done entering the numbers, press Cancel (F1) to quit. Your document will be on Document 2 screen in the correct printing order. Refer to the WordPerfect 5.1 for DOS Reference manual under Paper Size/Type for additional information. |
Answer:
Details:
Product specifications, packaging, technical support and information (*Specifications*) refer to theUnited States retail English version only. Specifications for other versions may vary. All Specifications, claims, features, representations, and/or comparisons provided are correct to the best of our knowledge of the date of publication, but are subject to change without notice.OUR MAXIMUM AGGREGATE LIABILITY TO YOU AND THAT OF OUR DEALERS AND SUPPLIERS IS LIMITED. IT SHALL NOTEXCEED THE AMOUNT YOU PAID TO ACCESS THE INFORMATION. SEE LEGAL DISCLAIMER. |