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Manual Setup For Labels On A Dot-Matrix Printer
DocumentID: 10605
Revision Date: 11-Mar-97 9:20:36 AM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

You want to set up labels in WordPerfect 5.1 for a dot-matrix printer.

Answer:

Set up a Paper Size/Type that will fit your particular labels.

1      Press Format (Shift+F8), then choose Page (2).

2      Choose Paper Size (7).

For this example, we will create a new label paper size.

3      Choose Add (Create) (2), then choose Other (9).

4      Type a descriptive name for your labels, then press Enter.

5      Choose Paper Size (1), then choose Other (o).

6      At the Width prompt, type the width of the label. At the Height prompt, type the measurement from the top of the first label to the top of the second label (this includes any space between the labels).

7      Choose Location (5). Determine whether your labels will be fed into the printer continuously, through a paper bin, or manually. Choose the proper location.

8      Choose Prompt to Load (4). If you choose Yes, then you will be prompted to load a new label each time you send a new print job to the printer. If you choose No, it will automatically be sent from WordPerfect.

9      Choose Labels (8), then type Y to go to the Format: Labels screen.

10      Choose Label Margins (5).

You are now in the Format: Labels screen. You can set any margins you want. The text will be printed on each label according to the margins that you set.

11      Enter the desired Left, Right, Top, and Bottom label margins, pressing Enter after each selection.

All of the other settings in this screen will be set to a default according to the paper size you specified. You may change these if you wish, but it is not necessary.

12      Press Exit (F7).

If you set any of the four label margins to zero or any number smaller than the default margin determined by your printer, the error message Label margins increased due to printer's minimum margins will appear. Each printer has a physical limitation on how close to each edge it can print. Your printer will automatically set your labels to the smallest default setting.

You may also see the error message Labels will not fit on paper size, which indicates that any of the measurements you have entered are too large for the specified paper size. You will need to remeasure your labels and alter the measurements. The measurement standards for the Paper Size/Type feature are as follows:

WordPerfect uses a specific equation to see if the labels will fit. It multiplies the Height by the Number of Rows, then adds the Top Left Corner: Top measurement and the Distance Between Rows to that total. The final total cannot be larger than the Height of your paper size; in our example, this is 11 inches. It then multiplies the Width by the Number of Columns, then adds the Top Left Corner: Left measurement and the Distance Between Columns to that total. The final total of this equation cannot be larger than the Width of your paper size; in our example, this is 8 1/2 inches.

13      If you got the Labels will not fit on paper size error message, make any necessary corrections to the Format: Edit Paper Definition screen, then press Exit (F7). If you got the Label margins increased due to printer's minimum margins error message, just press Exit (F7).

14      Press Exit (F7) until you return to the Format: Paper Size/Type screen.

15      Make sure that the label size you have just created is highlighted, then choose Select (1).

16      Press Exit (F7) to return to the document editing screen.


See Also
      Labels in the WordPerfect 5.1 reference manual
      InfoShare Document #1021: Manual Setup for Labels on a Laser Printer
      InfoShare Document #1222: Defining Labels with the Labels Macro
      InfoShare Document #1223: Standard Label Sizes for the Dot-Matrix Printer
      InfoShare Document #1224: Standard Label Sizes for the Laser Printer

Details:

Using the Paper Size/Type feature of WordPerfect, you can set up labels of varying sizes.

The 05/31/91 interim release of WordPerfect 5.1 includes a macro called LABELS.WPM. This macro automates label formatting and simplifies many of the steps presented in this document. Refer to InfoShare document #1222 for instructions on using the labels macro.


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