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Using Avery LabelPro
DocumentID: 600453
Revision Date: 29-Feb-96 1:28:25 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

Symptoms: Printer connection failed Solutions: power is on, and the printer is on-line. The printer must be connected to the port specified in the LabelPro installation (LPT1 or LPT2). If your printer is connected to a serial port, use the DOS MODE command to set the serial parameters, and to redirect printer output to the serial port.

                  In most cases, these two lines should be included in your AUTOEXEC.BAT file:

                  MODE COM1:9600,N,8,1,P
                  MODE LPT1:=COM1:

                  Refer to your DOS manual for more information. The printer is on-line when the on-line light is lit (on some printers, the control panel display will read "ON LINE").

Problem:            Printer will not print a full page of labels.
Solutions:      Your printer does not have enough memory to print a full page of graphics. If you encounter this problem frequently, consider a memory upgrade--they're available for most printers. A short-term solution is to print half a sheet of labels, and then print the sheet again to use the second half. Use the Page Layout feature to select which labels to print each time. You can run a sheet of labels through the printer up to 3 times.

                  WARNING: Do not print a label sheet with any of the labels removed.

Problem:            Printing does not fit within label.
Answer:            Make sure that you are using the correct size label. Calibrate the program for your printer. This option is available from the Utilities Menu. Use your printer's paper tray instead of the manual feed slot. This provides more accurate alignment.

Problem:            Printed image does not look like that on preview screen.
Answer:            Make sure that your printer is set to the correct emulation; some printers can understand commands for HP LaserJet, PostScript printers, and several other brands. You must make sure that the printer is set to the same type you selected from the Select Printer Menu.

                  If you are using a printer that is "LaserJet compatible," try the "HP LaserJet Compatible - No Download" option. Some non-HP printers do not handle download fonts the same as HP-brand printers. This driver prints using graphics commands rather than download fonts.

Printing
You can print labels from several places in LabelPro--from the Label Designer, Job Manager, or Data Manager--by pressing F5.

A print dialog box asks you how many labels you want to print. Enter a quantity and--when given a choice--a unit:

Labels      refers to individual labels

Pages      refers to full sheets of labels

Sets            refers to a complete set of labels merged with a data file--one label per selected name or record

The print dialog box also allows you to check for overflow. If you select no, printing proceeds. If you select yes, LabelPro checks each label to make sure that all the text fits on the label. You may get one of two messages:

"Overflow In Lines":            At least one of the records causes the specified line number(s) to be too wide to fit on the label.

                                    You can change the arrangement of the fields, reduce the type size, change the contents of the data file, or ignore the message and continue. If you ignore it, the part of the label that is too wide simply won't print.

"Overflow in text block":      You have specified too many lines (or the size of the lines is too large) to fit vertically within the specified text block. On labels with more than one text block (indicated by brackets on the left side of the Edit Screen), the top block is number 1, the bottom is number 2.

Transparencies
In addition to labels, LabelPro can be used to prepare overhead transparencies. To create a single transparency, you can type all text in the Label Designer. For more extensive presentations, enter the text into a list in the Data Manager.

LabelPro includes formats for transparencies in both the landscape (long edge horizontal) and portrait (vertical) page orientations.

The transparency formats include one field in addition to those on label formats: bullet. To select a Bullet type, move the cursor to the Bullet field and press F8 for a menu. To insert a bullet in the text, type a tilde character (~). The tilde is located to the left of the number 1 on most keyboards. For example, you could enter a bulleted list like this:

                  ~ The Disappearing Wetlands

                  ~ The Last Arctic Wilderness

The tildes print as the bullet type you selected.

Preview
From any point you can print (for example, the Label Designer Edit Screen or the Job Manager), you can also preview on your screen, thereby saving time and possibly misprinted labels.

Press F4 to preview. The upper left label of the first page is displayed on your screen. Press the - (minus) key to view the entire page, or the + (plus) key to "zoom in."

Whenever you are looking at an area smaller than the full page, you can press the up, down, left, and right arrow keys to move around, allowing you to view different labels.

You can only preview the first page of labels, even if there is more than one page, but all pages will print.

Page Layout
Use the Page Layout feature to select specific labels on a sheet. This allows you to combine different labels on one sheet, or to use all the labels on a sheet even if your printer does not have enough memory. NOTE: Do not print a label sheet with any of the labels removed.

Enter the Page Layout function by pressing F7. Mark each label position you want to print using these function keys:

F3            "toggles" the mark (that is, it marks an unmarked position, and unmarks a marked position).

F4            unmarks all positions on the sheet.

F5            marks all positions on the sheet.

When you have placed marks in each position you want to print, press F2 to accept the layout. This opens a dialog box:

                  Use format for first page only

This option uses the layout you defined for the for first printed page only, all label positions are used for subsequent pages.

                  Use format for all pages

This option uses the layout you defined for all for all printed pages.
These choices are relevant only if you are printing more labels than will fit in the marked positions on one page. Press F2 to accept your selection and return to the Edit Screen.

This layout is retained until you change it or leave the Edit Screen; it is not stored as part of the label design.

Clip Art
Clip art can be included in any label design that contains a graphic block (as shown in the Label Designer forms menu for each label type). To place clip art in the graphic block, move the cursor to the Graphic field on the Edit Screen.

Press F10 for a menu of available clip art and display an on-screen picture. Use the up and down arrow keys to step through the choices and see them all. Alternately, press the F8 key to see a list of clip art names without displaying the picture.

There are two different shapes of clip art available in LabelPro: square and horizontal rectangle. Although you can put any clip art in any graphic block, it is reproportioned to fit the space. A horizontal image in a square block may not look very good. You can use clip art created by PC Paintbrush and other applications as well as the clip art furnished with LabelPro. It must be stored in the .PCX file format.

To add clip art to the LabelPro library, follow these steps:

1.      Select Add Clip Art from the Utilities Menu.

2.      Highlight the files you want to add.

3.      Press the Ins key (copies the files to the \AVERY\GRAPHIC directory).
Note: The maximum number of clip art files which can be added to the \AVERY\GRAPHIC directory for use with LabelPro is 200. You can also delete graphics files from the clip art library. To delete a picture, select Delete Clip Art from the Utilities Menu, highlight the file you want to delete, and press the Del key.

Glossary

Clip Art:
Graphic files (PCX format only) that can be placed in your label designs. LabelPro is distributed with several ready-made clip art files. You can also add your own using the Add Clip Art command from the Utilities Menu.

Default Setting:
LabelPro's preset values for typeface, style, size, and alignment. Default settings can be changed to suit your personal tastes.

Dialog Box:
A window that contains a message requesting more information from you.

Field:
A specific area on the screen that contains variable information, such as the Graphic field where you can specify the image of your choice. Field may also refer to information in a database (such as the "last name," "address," or "zip code" fields).

Font:
A typeface (such as Times), the style of which can be modified by making it bold or italic.

Formats:
Predefined label designs. The formats in the Label Designer Forms Menu show the location of text, graphics, borders, and the rules for different label layouts.

Insert Mode:
Text you type is inserted at the cursor location without typing over existing text. The cursor is a thin blinking line in Insert mode. You can toggle between Insert and Overtype modes by pressing the Ins key.

Menu:
A list of commands or options that you can choose.

Merging:
The process of combining data (such as information from the Address Book) and a label design.

Overtype Mode:
Text you type replaces text at the cursor location. The cursor is a flashing block in Overtype mode. You can toggle between Insert and Overtype modes by pressing the Ins key.

Printer Port:
The location on your computer from which data will be sent to the printer. LPT1 is an example of a printer port.

Scroll:
To move menu items up and down on the screen. On the Edit Screen, text scrolls horizontally.

Select:
To highlight an item and press Enter.

Style:
A stylistic variation of a font, such as bold or italic.

Answer:

Details:


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